How can I organise my time to work on my education business?

How can I organise my time to work on my education business?

We’ve all been there, haven’t we? Wishing there were more hours in the day to get everything done. But it’s not about having more time, we can’t physically add hours to the day, it’s about managing the time you do have as best you can.

I currently work around 20 hours a week. When I say ‘work’, I mean the time I spend in meetings and I spend at my desk writing content.

In order to become the master of your time, you have to step back and analyse how you are currently using it. Track how you are spending your week, how long are you spending in meetings? How long are you spending working on admin? Do you accept any and all meetings presented to you and do you allow them to over run?

Once you’ve spent some time analysing how you are spending your time, it is time to review it. Working out what is useful to you and what has run its course. Something I live by when it comes to my time is ‘everything is for a season’. For example, I might open my call calendar up for a block of time (usually about 6 weeks). The reason being is that these calls might not be worth blocking the time for in a few months’ time for one reason or another. I commit to those 6 weeks, then once they are done there is an opportunity to try something else. So, what is it in your schedule that has come to the end of its season?

Something that will really help you manage your time better is figuring out when you are the most productive. Again, this is what you can observe during your analysing stage. Do you feel like you whizz through work early in the morning or late at night? Some people work better as soon as they wake up and others are more productive mid-afternoon. Some people might feel a slump in the afternoon, whereas others are spent by the evening. There is no ‘one size fits all’ approach to this – what works for you works for you and you NEED to take advantage of your ‘golden hour’.

What about external meetings? I’m a big fan of the idea that something takes as long as you give it (this goes for other tasks as well as meetings by the way). If you give people an hour of your time, they will take it. But if you give them 40 minutes of your time, they will do the same thing within that time. The way I control this, is by asking anyone who wants a meeting with me to go through my calendar. That might make me sound harsh, but it is about protecting my time. No one else is going to protect your time, you have to do it!

What are the consequences of not protecting your time? I want you to think about these very carefully. If I didn’t protect my time as well as I do, I would have to work in the evenings again, I would have to find alternative childcare, I would not be able to mentor my team, I would not be able to find time to think about the bigger picture aspects of my business. You get the idea. Writing down the consequences for you will help you see exactly why you need to protect your time and serve as a continuous reminder when you are tempted to take on more than your schedule will allow.

Another thing to consider is whether or not you are giving yourself deadlines. Moreover, are you giving yourself deadlines and sticking to them? I’ve already said I am a big fan of the idea that tasks take as long as you give them. Be realistic but be strict.

Okay, so the idea of changing your schedule and working practices might sound scary at first. But you don’t have to overhaul the whole way you work in one go. What is one action you could take to improve your time analysis this week?

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Cras sed sapien quam. Sed dapibus est id enim facilisis, at posuere turpis adipiscing. Quisque sit amet dui dui.

Call To Action

Stay connected with news and updates!

Join our mailing list to receive the latest news and updates from our team.
Don't worry, your information will not be shared.

We hate SPAM. We will never sell your information, for any reason.